Project case study
Getting themselves organised
Development of private project management system to centralise and organise information to help plan and run arts exhibitions and events for London arts organisation Measure
In producing an exhibition, Measure needs to co-ordinate the skills, talents and material provided by many different people - the artist(s) producing original work, the venue where the exhibition will take place, historians and copywriters providing information about the location’s background, any organisations providing sponsorship or to whom grants are submitted, and third parties involved in workshops or providing tools and materials or fulfilling technical requirements. Lots of information and paperwork needs to change hands. It’s an administrative and logistical nightmare. Traditionally the electronic side of this was all organised via email, which made things quite a headache when it came to filing and finding, particularly if they were juggling different projects simultaneously.
In mid-2007 they realised that they needed to get organised if they were to raise their game.
Working closely with Jon Scott from Measure and Non-centred design, BridgingUnit designed and developed a customised project management system tailored to Measure’s specific needs - to be able to centralise information from all involved partners on any single project, to see what milestones were approaching or had been completed, sharing documents such as press releases, gathering material about artist(s) and venue and news about the progress of the project.
All of this is exposed to partners through a password-protected interface that is accessible to them on the web from any internet-connected computer and provides them with access only to the projects that they are involved with. This was all made possible through the flexibility of the content management system employed, ExpressionEngine, which also now allows Measure to build on their current installation to take the extranet and their website in the direction they need.